About WebLife Labs
WebLife Labs is the innovation arm of WebLife Stores LLC, an eCommerce Management & Operations team founded in 2008. As a pioneering force in the industry with over $250 million in all-time revenue and the largest distributor of mailboxes across the U.S., WebLife has built a legacy of e-commerce excellence spanning 16 years. WebLife Labs represents the next chapter in that journey—an evolution focused on leveraging cutting-edge AI and advanced digital capabilities to drive growth, innovation, and operational excellence across WebLife's global ecosystem. Our mission is to transform potential into performance—equipping our teams with cutting-edge tools, insights, and support to excel in a fast-changing digital world. Combining the strength of a proven eCommerce business with the agility of an innovation hub, we offer a collaborative, growth-focused environment where your ideas matter and your career can thrive.
About the Role
We're seeking an experienced Bookkeeper to manage day-to-day financial transactions and support month-end close for our e-commerce operations. This role is ideal for a detail-oriented accounting professional who takes ownership of transactional accuracy and keeps the books clean so our Home Office accounting team can focus on higher-level reporting and analysis. Working remotely from Sri Lanka, you'll collaborate closely with our US-based team while maintaining full responsibility for core bookkeeping functions.
Responsibilities:
- Process vendor invoices, payments, and purchase order matching in Xero; record customer payments and manage collections follow-up; reconcile A/P and A/R aging reports and resolve discrepancies promptly
- Perform monthly reconciliations for bank accounts and credit cards, ensuring all transactions are coded accurately to the correct accounts and cost centers, and investigate and resolve reconciling items in a timely manner
- Process the complete payroll cycle including wage calculations, tax withholdings, and direct deposits; prepare and file quarterly and annual payroll tax returns (941, 940, state filings); and maintain accurate payroll records in coordination with HR
- Coordinate with outsourced compliance partners to ensure timely filing of sales tax and B&O returns across applicable states; maintain filing calendars and respond to notices or follow-up requests from partners
- Complete all necessary QC checks in preparation for month-end close, including tracking down missing invoices and shipped dates, and identify and report any missing Xero links to the Home Office team prior to close deadlines
- Assist in identifying and documenting transaction discrepancies, write-offs, and unexplained variances for Home Office review, and flag patterns or anomalies in transaction data that may indicate processing errors or losses
Requirements:
- 3+ years of bookkeeping experience, preferably supporting US-based e-commerce companies
- Proficiency in Xero (required); experience with high-volume transaction environments a plus
- Strong understanding of US GAAP bookkeeping standards and compliance requirements
- Experience processing US payroll and filing federal and state payroll tax returns
- Advanced Microsoft Excel skills including pivot tables and VLOOKUPs
- Demonstrated ability to manage a full bookkeeping cycle independently with minimal supervision
- High attention to detail and ability to maintain accuracy across large transaction volumes
- Strong written and verbal English communication skills; comfortable working across time zones using Slack, Zoom, and email
- High level of integrity and discretion with confidential financial information
What We Offer
- Competitive USD-based compensation packages
- AI-driven, innovation-focused projects
- A culture that encourages curiosity and lifelong learning
- Clear career paths and personal development opportunities
- A flexible, work-from-home setup as part of a globally connected team
Join us to shape the future of e-commerce—where technology, creativity, and opportunity converge.
